The purpose of Facilities Planning and Management is to create and maintain a safe, positive and appealing environment that supports student and staff success. Our mission is to increase the quality of services provided and establish metrics to verify the level achieved. The Facilities Planning and Management (FPM) department of the Butte-Glenn Community College District is responsible for the construction, maintenance and operation of the physical plant of the District. Divisions include Custodial, Maintenance, Grounds, Printing, Shipping and Receiving, Transportation, Bond Management Program, and the technical and clerical staff to support these functions. The vision of an organization can be subdivided into three parts: Core Values, Purpose, and Mission. The Core Values are the basic beliefs that define us as individuals and thus as an organization. These do not change over time. Purpose is the guiding star that defines the direction the organization will always move toward. The Mission is the immediate challenge to be conquered while moving towards fulfilling the Purpose.
The FPM department consists of eight units: Custodial Services, Building Maintenance, Grounds Maintenance, Printing Services, Shipping & Receiving, Mail Services & Asset Management, Student Transportation, Staff Motor Pool, Bond Management Program, and Facilities Support Services. There are approximately 66 permanent employees in the department.
Maintenance of Creek Crossings
Ongoing maintenance of the Creek Crossings ensures that the District will be in compliance with regulations.
The following are Administrative Unit Outcome for Facilities Planning and Management:
• Establish and manage a facilities renewal program.
• Identify safety hazards and develop projects to address unsafe conditions.
• Assist instructional and student service departments with development of their projects.
• Ensure that all District facilities and vehicles are in compliance with relevant regulations.
• Track and analyze the District’s utility usage and costs.
• Evaluate job class to ensure a match with District needs and requirements.
• Evaluate 2016 Accessibility Survey and create a corrective maintenance plan.
• Create a Creek Maintenance Plan.
• Implement Series A of Bond funds from Measure J.
o Construction Trailer
o Storage Building
• Update Facilities Master Plan
• Draft an instructional protocol for Ag Yard.
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The purpose of Facilities Planning and Management is to create and maintain a safe, positive and appealing environment that supports student and staff success. Our mission is to increase the quality of services provided and establish metrics to verify the level achieved.
The Facilities Planning and Management (FPM) department of the Butte-Glenn Community College District is responsible for the construction, maintenance and operation of the physical plant of the District. Divisions include Bond Program, Custodial, Maintenance, Grounds, Printing, Shipping and Receiving, Transportation, and the technical and clerical staff to support these functions.
The vision of an organization can be subdivided into three parts: Core Values, Purpose, and Mission. The Core Values are the basic beliefs that define us as individuals and thus as an organization. These do not change over time. Purpose is the guiding star that defines the direction the organization will always move toward. The Mission is the immediate challenge to be conquered while moving towards fulfilling the Purpose.
Facilities Planning and Management supports all of the Strategic Direction and Priorities by ensuring buildings are maintained, the campuses are kept safe and appropriate planning and research is made where new and renoated facilities are needed.
The following goals from the previous strategic plan and program review and the current status:
• Establish and manage a facilities renewal program. Ongoing.
• Identify safety hazards and develop projects to address unsafe conditions. Ongoing.
• Assist instructional and student service departments with development of their projects. Ongoing.
• Ensure that all District facilities and vehicles are in compliance with relevant regulations. Ongoing.
• Track and analyze the District’s utility usage and costs. Ongoing.
• Establish a Bond Management Program. Completed.
• Employ project managers for the Bond projects. Completed.
• Finalize CEQA of the Facilities Master Plan. Completed.
• Evaluate job class to ensure a match with District needs and requirements. Ongoing.
• Evaluate 2016 Accessibility Survey and create a corrective maintenance plan. Ongoing.
Strategy 1 - Facilities Renewal Program
Establish and manage a facilities renewal program.
The buildings represent the most valuable physical asset of the District with a current replacement value of approximately $355 million. In addition the utility infrastructure, landscape and hardscape are valuable assets of the District. All of these assets have a predictable rate of deterioration and therefore, the need for systematic renewal of these assets to provide for the future usability for District functions.
Strategy 2 - Safety
Identify safety hazards and develop projects to address unsafe conditions.
Some facility deteriorations create unsafe conditions and need to be addressed.
Strategy 3 - Analyze Program Needs
Meet with and discuss facility-related programatic needs for instructional and student services departments.
Adaptive use of facility can assist instruction and delivery of student services. FPM can provide the expertise to assist departments with their augmentation requests.
Strategy 4 - Regulations
Ensure that all District's facility are in compliance with relevant regulations.
To reduce the District's exposure to liability and potiental regulatory actions.
Strategy 5 - Utility Usage
Track and analyze District utility usage and costs.
Analyzing the District's utility usage will assist with budgeting for future utility costs.
Strategy 6 - Bond Management Program
Establish a Bond Management Program and increase staffing level to support the Bond Program.
Additional Program Managers are needed to support the Bond Program.
Strategy 7 - Accessibility Survey
Evaluate 2016 Accessibility Survey and create a corrective maintenance plan.
Correcting the deficiencies identified in the survey will make the campus more ADA accessible.
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| Original Priority | Program, Unit, Area | Resource Type | Account Number | Object Code | One Time Augment | Ongoing Augment |
| Description | Supporting Rationale | Potential Alternative Funding Sources | Prioritization Criteria | |||
| 1 | Facilities Planning and Management | Operating Expenses | $0.00 | $10,590.00 | ||
| Increase in Natural Gas Cost | Based on the rate increase in natural gas, $10,590 is needed to maintain our utility. |
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| 2 | Facilities Planning and Management | Operating Expenses | 110002101651000 | 55630/5589 | $0.00 | $12,412.00 |
| Increase in Waste Water Treatment Plant Services Costs | The annual permit fee for the waste water treatment plant (WWTP) permit will increase by $3,732. The testing requirements will also increase to 4X per year from twice a year; this will be an increase of $2,800. The required hours for the Level 3 Operator to manage the WWTP and complete all the required reporting has increased from 20 hours per week to 27 hours per week; this is an increase to the contract of $5,880. All the increases listed above equal $12,412. Funds will need to be placed in the following accounts: 11.000.210.1.651000.55630 ($5,880) and 11.000.210.1.651000.55890 ($6,532). |
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| 3 | Facilities Planning and Management | Operating Expenses | $8,000.00 | $0.00 | ||
| Increase in Fuel Tax | Based on increase in fuel tax, $8K is needed for the student transportation system to continue to meet current route structure. |
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| 4 | Facilities Planning and Management | Operating Expenses | 110002101651000 | $23,600.00 | $0.00 | |
| Add Amplifier Speakers to LRC & FPM | Adding speakers to LRC & FPM buildings will assist in notifying the campus community on this side of the campus of an emergency. |
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| 5 | Facilities Planning and Management | Operating Expenses | 110002101651000 | 56220 | $206,500.00 | $0.00 |
| Drudge STP Pond #2 | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 6 | Facilities Planning and Management | Operating Expenses | 56220 | $46,117.00 | $0.00 | |
| Roof repairs for Mechanize Ag Building North Site | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 7 | Facilities Planning and Management | Operating Expenses | 56220 | $46,117.00 | $0.00 | |
| Roof Repairs for Mechanize Ag Building North Site | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 8 | Facilities Planning and Management | Operating Expenses | 56220 | $39,590.00 | $0.00 | |
| VFD Surge Protectors - Phase II | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 9 | Facilities Planning and Management | Operating Expenses | 56220 | $21,400.00 | $0.00 | |
| Replace 1st Floor Campus Center Bullpen Flooring to eliminate trip hazards | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 10 | Facilities Planning and Management | Operating Expenses | 56220 | $64,200.00 | $0.00 | |
| Boiler/Chiller Repairs Campus Wide | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 11 | Facilities Planning and Management | Operating Expenses | 56220 | $94,400.00 | $0.00 | |
| Replace (8) Backup HVAC for Chico Center IDF Rooms | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 12 | Facilities Planning and Management | Operating Expenses | 56220 | $29,500.00 | $0.00 | |
| Investigate Water Intrusion on 1st floor of Chico Center | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 13 | Facilities Planning and Management | Operating Expenses | 56220 | $94,400.00 | $0.00 | |
| Replace (7) Package Units for AHPS IDF Rooms | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 14 | Facilities Planning and Management | Operating Expenses | 56220 | $64,200.00 | $0.00 | |
| Waterless Urinals Change Out in SAS, Arts, SC, CC | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 15 | Facilities Planning and Management | Operating Expenses | 56220 | $35,400.00 | $0.00 | |
| Repair Doors for BE | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 16 | Facilities Planning and Management | Operating Expenses | 56220 | $76,700.00 | $0.00 | |
| Replace (7) doors at Gym that are failing | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 17 | Facilities Planning and Management | Operating Expenses | 56220 | $187,250.00 | $0.00 | |
| Repair AHPS Roof | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 18 | Facilities Planning and Management | Operating Expenses | 56220 | $60,990.00 | $0.00 | |
| Seal Concrete at Water Tank | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 19 | Facilities Planning and Management | Operating Expenses | 56220 | $91,315.00 | $0.00 | |
| Crack Repair and Overlay to Skid Pad Apron and EVOC Track | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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| 20 | Facilities Planning and Management | Operating Expenses | $206,500.00 | $0.00 | ||
| Playfield Restroom Replacement | This project is a part of our annual Scheduled Maintenance funding request to the State. These requests are for items that are health and safety related or prevent immediate or future damage to the District's buildings and property. |
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