2022-23 Unit Plan
Shipping and Receiving
Mission Statement
Mail Services, Asset Management and Surplus/Excess Property including E-waste provides the campus community with a timely and accurate handling, distribution and processing of all mail and District property. Mail Services will utilize staff and resources in an efficient and accountable manner to meet the District's needs. We will maintain an accurate accounting of the District's assets both incoming and outgoing property.
Program Description
Mail Services, Asset Management, Surplus/Excess Property including E-waste consists of 3 FTE technicians and is responsible for dependable delivery of incoming and outgoing mail, shipping and receiving of campus supplies, and tracking and disposal of the assets of the District. The staff safeguards postal and receiving rules and regulations in order to reduce liability risks for the District. The unit maintains an accurate accounting of the District's assets both incoming and outgoing property in order to certify compliance with GASB34/35.
Student Learning/Administrative Unit Outcomes
Standards/Goals for Student Achievement (Instruction Departments)
Standards/Goals for Student Achievement (All Other Departments)
Strategic Direction
Program Review
The following are goals from the previous strategic plan and program review and the current status:
• Optimize mail delivery efficiency and accountability. Completed. Stop in-house delivery to Glenn Center.
• Continue to implement the District’s excess and surplus policy and procedure. Complete.
• Continue the equipment and vehicle replacement program. Ongoing.
• Continue the required Asset Inventory every two years. Ongoing.
• Analyze collaboration of positions between Shipping and Receiving and Printing Services as attrition happens. Ongoing.
• Assist Business Services with notification of unauthorized District purchases and educate the campus on proper purchasing procedures. Ongoing.
Department Goals
Future Development Strategies
Strategy 1 - Delivery Efficiency
Optimize mail delivery efficiency and accountability.
Initiatives
- Modeling Sustainability
- Supporting Student, Faculty and Staff Success
Supporting Rationale
Changing campus needs require frequent assessment of delivery methods and schedules.
Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: No
Supports Program Review Recommendations: Yes
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: No
Supports ILO - Communicate Competently: No
Supports ILO - Engage Collaboratively: No
Supports ILO - Work Effectively: No
Supports Meeting Vision for Success Goal - Credentials: No
Supports Meeting Vision for Success Goal - Transfer: No
Supports Meeting Vision for Success Goal - Time to Degree: No
Supports Meeting Vision for Success Goal - Employment in field of Study: No
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No
Strategy 2 - Equipment Replacement
Continue an equipment replacement program.
Initiatives
- Maximizing Resources to Support Student Learning
Supporting Rationale
All equipment has a finite life and will eventually need to be replaced. Proactive planning for this replacement will allow better decision making and an orderly process. The average expected life of 10 years.
Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: No
Supports Program Review Recommendations: Yes
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: No
Supports ILO - Communicate Competently: No
Supports ILO - Engage Collaboratively: No
Supports ILO - Work Effectively: No
Supports Meeting Vision for Success Goal - Credentials: No
Supports Meeting Vision for Success Goal - Transfer: No
Supports Meeting Vision for Success Goal - Time to Degree: No
Supports Meeting Vision for Success Goal - Employment in field of Study: No
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No
Strategy 3 - Vehicle Replacement
Continue vehicle replacement program. Evaluate usage of electric vehicles for on-campus needs. The Shipping and Receiving department has replaced all of their gas vehicles with electric utility carts.
Initiatives
- Modeling Sustainability
- Maximizing Resources to Support Student Learning
Supporting Rationale
Current fleet of 1 used electric delivery vehicles. The expected life of these vehicles is approximately five years, which would be 2020. Replacement of the vehicle fleet is $10K.
Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: No
Supports Program Review Recommendations: Yes
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: No
Supports ILO - Communicate Competently: No
Supports ILO - Engage Collaboratively: No
Supports ILO - Work Effectively: No
Supports Meeting Vision for Success Goal - Credentials: No
Supports Meeting Vision for Success Goal - Transfer: No
Supports Meeting Vision for Success Goal - Time to Degree: No
Supports Meeting Vision for Success Goal - Employment in field of Study: No
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No
Strategy 4 - Maintain Staff Level
Maintain current staffing level. Fill positions as they become vacant.
Initiatives
- Modeling Sustainability
- Enhancing a Culture of Completion and Goal Achievement
- Enhancing a Culture of Equity and Inclusiveness
Supporting Rationale
To continue daily services in supporting the entire District, it is crucial to the daily operations of Shipping and Receiving, Mail Services and Printing Services to maintain current staffing level. This strategy is to fill positions as they become vacant.
Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: No
Supports Program Review Recommendations: No
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: No
Supports ILO - Communicate Competently: No
Supports ILO - Engage Collaboratively: No
Supports ILO - Work Effectively: No
Supports Meeting Vision for Success Goal - Credentials: No
Supports Meeting Vision for Success Goal - Transfer: No
Supports Meeting Vision for Success Goal - Time to Degree: No
Supports Meeting Vision for Success Goal - Employment in field of Study: No
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No
Requested Non-Financial Resources
Need authorization from Leadership to fill Printing/Shipping/Receiving & Mail Assistant position and assistance from Human Resources to recruit the position.
Current Financial Resources